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Technical specification

Request for information (requisition) data

Overview

Request for information (requisition) data is published quarterly and shows information about the register change applications sent to HM Land Registry by account-holder customer in that quarter.

The data shows how many:

  • substantive applications we receive and complete
  • requests for information we send to our customers

Specification scope

We send requests for information if an application does not have enough information or if there are inconsistencies in the documentation.

The applications we receive are either to update the register or to create new titles.

Sometimes, we send a request for information through no fault of the applicant or a third party. For example, where we:

  • ask for more information under rule 17 of the Land Registration Rules 2003
  • send a request for information in error (We monitor our accuracy in raising requests for information and 97% are raised correctly - We are taking steps to improve this)

Sometimes, issues arise from errors and oversights by conveyancers. In other cases, third parties do not provide the evidence to conveyancers on time. Examples include:

  • no evidence of consents by third parties
  • name discrepancies
  • documents not being signed or witnessed properly

Inclusions and exclusions

The data includes all types of requests for information but excludes:

  • telephone requests for information
  • bankruptcy applications
  • bulk applications
  • applications that we've received but not yet completed

Relationship to other HMLR data products

This dataset is not linked to any other datasets from HM Land Registry.

Data content and structure

Table 1 - class diagram

Class diagram of the dataset which describes the content and structure
Request for information
Customer Name
First Registration intake
Dispositionary First Lease intake
Transfer of Part intake
Register Update intake
Total intake
First Registration output
Dispositionary First Lease output
Transfer of Part output
Register Update output
Total output
First Registration Request for Information
Dispositionary First Lease Request for Information
Transfer of Part Request for Information
Register Update Request for Information
Total Request for Information

Table 2 - Request for Information (requisitions) table structure

Description of the data fields in the dataset
Field name Data type Mandatory Description
Customer Name Character Yes A group of credit accounts (key numbers) for the same customer under a single name.
First Registration intake Numerical Yes Combined volume of all First Registration applications received by HMLR for a customer group during the previous financial quarter.
Dispositionary First Lease intake Numerical Yes Combined volume of all Dispositionary First Lease applications received by HMLR for a customer group during the previous financial quarter.
Transfer of Part intake Numerical Yes Combined volume of all Transfer of Part applications received by HMLR for a customer group during the previous financial quarter.
Register Update intake Numerical Yes Combined volume of all Register Update applications received by HMLR for a customer group during the previous financial quarter.
Total intake Numerical Yes Combined volume of all applications received by HMLR for a customer group during the previous financial quarter.
First Registration output Numerical Yes Combined volume of all First Registration applications completed or cancelled by HMLR for a customer group during the previous financial quarter.
Dispositionary First Lease output Numerical Yes Combined volume of all Dispositionary First Lease applications completed or cancelled by HMLR for a customer group during the previous financial quarter.
Transfer of Part output Numerical Yes Combined volume of all Transfer of Part applications completed or cancelled by HMLR for a customer group during the previous financial quarter.
Register Update output Numerical Yes Combined volume of all Register Update applications completed or cancelled by HMLR for a customer group during the previous financial quarter.
Total output Numerical Yes Combined volume of all applications completed or cancelled by HMLR for a customer group during the previous financial quarter.
First Registration Request for Information Numerical Yes Total number of requests for information sent by HMLR for a customer group relating to completed First Registration application types during the previous financial quarter.
Dispositionary First Lease Request for Information Numerical Yes Total number of requests for information sent by HMLR for a customer group relating to completed Dispositionary First Lease application types during the previous financial quarter.
Transfer of Part Request for Information Numerical Yes Total number of requests for information sent by HMLR for a customer group relating to completed Transfer of Part application types during the previous financial quarter.
Register Update Request for Information Numerical Yes Total number of requests for information sent by HMLR for a customer group relating to completed Register Update application types during the previous financial quarter.
Total Request for Information Numerical Yes Total number of requests for information sent by HMLR for a customer group relating to all completed application types during the previous financial quarter.

Data quality

We try to make sure that our public data is accurate, but cannot guarantee that it is free from errors or fit for your purpose or use.

Data capture information

This data is created from applications made to HM Land Registry. Most applications are received electronically and added automatically to our systems. Requests for information are recorded against applications throughout the registration process.

Data maintenance

The published data is a snapshot of the previous calendar quarter. We will not update this data. We'll publish a new dataset after the end of the next calendar quarter.

Data product delivery

Access to the dataset

The dataset is available as a .CSV and .ODS file on GOV.UK and is released under the Open Government Licence (OGL).

File structure

The data is ordered alphabetically (ascending) by customer name. The data in each file will:

  • use a comma to separate each field: ',' (ASCII 44)
  • enclosed all fields within double quotes: “ ” (ASCII 34)
  • send blank fields without a character between double quotes: “ ”
  • format dates DD-MM-YYYY HH:MM:SS
  • use UTF-8 encoding (the way characters are coded for websites)
  • remove line separation from the data
  • have the column heading name as the first row

File name

The file name will be structured as follows:

RI_Customers_<1>_<2>.csv

<1> Year

<2> Quarter

Example file name structure for January 2019: RI_Customers_2018_Q4.csv

Contact us

If you have any questions about this data, email our customer service team.

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